Privacy Notice – Thank you for visiting Toastmasters International’s official website and shopping at our online store. We are committed to respecting and protecting the privacy rights of our members. This policy describes the types of information that Toastmasters may collect from you or that you may supply when you visit www.toastmasters.org and our practices for collecting, using, protecting, and showing that information. By visiting any website in the www.toastmasters.org domain, you are accepting the practices policy described in this policy.
In simplified form (greater detail is below), our policy can be summarized as follows:
When you apply for membership, we collect your data, but you can control how much data you share. Our platform is committed to not collecting any information from individuals under the age of 18. Personal information is not sold but may be shared with third-party service providers. Only anonymous user information is collected, used, and shared in an aggregate form. Cookies are used to enhance the user experience. Appropriate measures are taken to ensure the security of all data. If there are any concerns regarding data, users are encouraged to get in touch with us.
We may ask you to provide us with other information, including:
Information that you provide by filling in forms on our website. This includes information to donate to The Smedley Fund, subscribe to services on our website, submit a Trademark Use Request, post material, or request further services. We also ask you for information when you enter a contest or promotion sponsored by us and when you report a problem with our website.
Please supply records and copies of your correspondence (including email addresses) if you contact us.
Your responses to surveys that we might ask you to complete for research purposes.
Details of transactions you conduct through our website and the fulfillment of your orders. You may have to supply financial information before placing an order through our website. (Credit card information is permanently disposed of once the purchase is complete.)
At our website, we collect information when you use our website, such as when searching or ordering. This may include your name, address, phone number, and credit card details. Some features require specific information while you choose what to keep private.
We use the information you provide to respond to your requests, improve our website, and communicate with you. We may collect more information in the future as we develop new features.
Any information we collect automatically is statistical data and does not identify individuals. It helps us to improve our website and to deliver a better and more personalized service by enabling us to:
- Estimate our audience size, browser statistics, content popularity, and usage patterns.
- Speed up your searches.
- Recognize you when you return to our website.
Information from Other Sources:
Third-party advertisers may display ads on our website. They can identify visitors arriving through www.toastmasters.org. However, we don’t receive any information about your activity from outside websites.
Why do we keep personal data?
How do Toastmasters use the collected information?
Using information that we collect about you or that you provide to us, including any personal information:
- Suppling information, products, or services as part of your membership.
- Offering and fulfilling our legitimate business purposes.
- Fulfilling any other purpose for which you provide it.
- Conducting our obligations and enforcing our rights arising from any contracts entered between you and us, including billing and collection.
- Informing you about changes to our website or any products or services we offer or provide.
- Allowing you to take part in interactive features on our website.
- Presenting our website and its contents to you.
- We can customize our website according to your interests to store information about your preferences.
- In any other way, we may describe when you supply the information.
- For any other purpose with your consent.
What about cookies?
Cookies are tiny bits of information that we transfer to your computer’s hard drive through your Web browser to enable our systems to recognize your browser and supply features such as your personalized profile.
The Help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, notify the browser when you receive a new cookie, or turn off cookies altogether. However, leaving cookies on will allow you to take full advantage of some of Toastmaster’s most entertaining and helpful features.
Does Toastmasters share the information it receives?
Information about our customers is an integral part of our business, and we are not in the business of selling it to others. However, we may share your information for the following purposes:
This includes the organization’s World Headquarters, which manages www.toastmasters.org, and Toastmasters districts, divisions, areas, and individual Toastmasters clubs. In keeping with our regular offline business practices, Toastmasters International will provide information about Toastmasters members to these internal associates for communication purposes only.
Third-Party Service Providers:
We may share information with third-party service providers to perform functions on our behalf. Examples include:
- Fulfilling orders.
- Streamlining large emails.
- Removing repetitive information from customer lists.
- Analyzing website data.
- Supplying website design help.
- Conducting surveys.
- Processing credit card payments.
Third parties may have access to personal information needed to perform their functions but may not use it for other purposes. All third parties have been carefully vetted and may have signed data protection agreements when necessary.
Protection of Toastmasters.org and Others:
We may share personal information to follow the law, enforce agreements, or protect Toastmasters International and its members from illegal activities. We do not use our customers’ personally identifiable information for commercial purposes that conflict with our commitments.
Do I have choices about sharing my information?
www.toastmasters.org gives you access to a broad range of information about your account and your interactions with Toastmasters International for the limited purpose of viewing and, sometimes, updating that information. Examples of data you can access at www.toastmasters.org include your order history and personally identifiable information (including name, email, password, and club membership history). This list will change and expand as our website evolves.
You may choose not to supply data and opt out of services and communications along the way, but certain services may be unavailable to you. Alternatives for making purchases or updating your Toastmasters International records include using the postal or courier service or calling Toastmasters International’s Member Engagement and Support Department during business hours.
You can opt out of receiving non-essential communications via email, postal mail, or telephone. Even if you opt out of getting messages, we will still send you transactional messages such as order confirmations, receipts, and communications necessary to further our legitimate business interests.
How secure is my information?
TI is committed to protecting the security of your personal information and keeps physical, electronic, and procedural safeguards that meet industry standards to guard your personal information. We use various security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. We protect your account information by placing it on the secure part of our website, using firewalls and other security technology to protect our network and systems from external attacks, and requiring you to enter a unique username and password to access your account information online.
When we send highly confidential information (such as a credit card number or password) over the Internet, we protect it through encryption. TI uses industry-standard (SSL) technology to prevent unauthorized parties from viewing potentially sensitive information, such as your name and address, as well as critically sensitive information, like your credit card number that you supply or access during a secure session (look for a padlock or key and chain icon on your browser).
The safety and security of your information also depend on you. Where we have given you (or where you have chosen) a password to access certain parts of our website, you manage to keep this password confidential. Certain parts of our website require a password; you work keeping this password confidential. Passwords registered with our website are encrypted to ensure protection against unauthorized access to your personal information. We ask you not to share your password with anyone.
Please be careful about giving out information in public areas of our website. Any website user may view the information you share in public areas. You must guard against unauthorized access to your password and computer. Be sure to sign off when finished using a shared computer.
What else should you know?
If you choose to visit www.toastmasters.org, your visit and any dispute over privacy is subject to this policy and our Conditions of Use, including limitations on damages, arbitration of disputes, and application of the law of California. If you have any concerns about privacy at www.toastmasters.org, please get in touch with us by email or regular mail at 9127 S. Jamaica St., Ste 400, Englewood, CO 80112, with a thorough description, and we will try to resolve it.
If you choose to use the Services from the European Union (“EU”), Switzerland, or other regions of the world with laws governing data collection and use that may differ from the law of the United States of America (“US”), please note that you are transferring your personal information outside of those regions to the US for storage and processing. By providing any information, including personal information about you, on or to the Services, you consent to such transfer, storage, and processing.
Toastmasters International may change, add, change, or remove portions of this policy at any time, which shall become effective immediately upon posting on this page. The date the policy was last revised is shown at the bottom of the page. It is your responsibility to review this policy for any changes. By continuing to use our website, you agree to any changes in the policy.