Invitation to apply for District Officer

DEADLINE FOR APPLICATION EXTENDED TO JAN. 31ST.
MAKE SURE TO FILL OUR DISTRICT 109 OFFICER CANDIDATE FORM.

Fellow Toastmasters of District 109: we are in the middle of our 2019/2020 Toastmaster year, and we are already looking for next year’s leaders: you are invited to present your own application or to nominate another Toastmaster Member to become a District Officer for the year 2020/2021. January 26th 31st, 2020, is the deadline for candidates to declare intent to run.

Give yourself or another member a present and apply for a role in our District for the next year: the application process, connected interview and optional campaign in itself is a great experience, and if you are selected or elected you will live an year of exceptional and fast learning.

In order to apply please read all the details and send all the required documents as explained below. Please note that to apply for a position as District Officer in District 109 you need to be a member of a club in District 109.

Positions

The positions available at the moment (bear in mind that this may change due to the new Area and Division alignment for 2020/2021) are the following:

Elected Positions

For elected positions you submit your application and go through all the selection steps. If you are nominated as a candidate for that position or decide to run from the floor, you will have to go through the election process (explained below).

Core Team

  • District Director (1 position)
  • Program Quality Director (1 position)
  • Club Growth Director (1 position)
  • Public Relations Manager (1 position)

Division Directors

  • Division A Director (1 position)
  • Division B Director (1 position)
  • Division C Director (1 position)
  • Division D Director (1 position)
  • Division E Director (1 position)
  • Division F Director (1 position)

Please note that due to District 109 growth, more positions might open for Division Director. We advise you to talk to your current leaders, be attentive to the District webpage and also to the Newsletter to understand if more positions are opened.

Appointed Positions

For appointed positions you submit your application and if you are selected to fill that position your name will be recommended to the elected District Director for 2020/2021 who will need to ratify it. This means you will not have to go through the election process. Nevertheless, it also means that the elected District Director can choose another person for your position, even if you were recommended by the District Leadership Committee or the Area Council.

Core Team

  • Administrative Manager (1 position)
  • Finance Manager (1 position)

Area Directors

  • Area Director in Division A – (6 positions, one for each of 6 areas)
  • Area Director in Division B – (5 positions, one for each of 5 areas)
  • Area Director in Division C – (3 positions, one for each of 3 areas)
  • Area Director in Division D – (4 positions, one for each of 4 areas)
  • Area Director in Division E – (5 positions, one for each of 5 areas)
  • Area Director in Division F – (3 positions, one for each of 3 areas)

Please note that due to District 109 growth, more positions might open for Area Director. We advise you to talk to your current leaders, be attentive to the District webpage and also to the Newsletter to understand if more positions are opened.

Qualifications and Responsibilities

To understand precisely what is expected from you in the role you are applying for, please check all information regarding the role you are applying for in the District Leadership Handbook. We also advise you to talk to your current leaders about the work they are doing to better understand the challenges of the role.

Calendar

Dec. 25th – Call for nominations
Jan. 26th 31st– Deadline for candidates to declare intent to run
During Jan. and Feb. – Candidates interviews
Feb. 28th – Each existing Area Council to recommend to DLC the Area Director for 2020/2021
Mar. 30th – DLC submits the report to District Director
Apr. 16th – District Director publishes nominations
May 16th – District Elections

Forms & Information

Application Procedure

  1. Candidate Application 
  2. District Leader Nomination Form
  3. District Leader Agreement and Release Statement
  4. District Leader Biographical Information
  5. Protocol 9.0: District Campaigns and Elections
  6. Election Toolkit
  7. Our District Candidate FORM

The application procedure is different depending whether you are applying for Area Director or for one of the elected or other appointed positions. See below the details of the process to follow depending on the position.

All Positions except Area Director Positions

  1. Fill our DISTRICT 109 OFFICER CANDIDATE FORM.
  2. Download the following documents – Candidate ApplicationDistrict Leader Nomination FormDistrict Leader Agreement and Release StatementDistrict Leader Biographical Information.
  3. Check your “Requirements for office” mentioned in the Candidate Application Form
  4. Complete Candidate Application
  5. Complete District Leader Nomination Form (You may ask other people to submit this form on your behalf or you can do it yourself)
  6. Read and sign the District Leader Agreement and Release Form
  7. Complete District Leader Biographical Information
  8. Prepare a headshot photo with good quality
  9. Once completed, scan all the documents and send them with the photo to the following e-mail address chair.dlc@district109.org
  10. You will receive a reply from the Committee confirming the good reception of your application. In case some document or data is missing you will be given notice and a deadline for you to present it. If you miss that deadline your application will be removed and in case you wish to maintain it you will have to send all the documents again.
  11. During January, you will be contacted to schedule an interview with at least two of the DLC members. This interview will have a duration of approximately one hour.
  12. At the beginning of April you will be notified of the result of the process. If your name was voted by the Committee for the position you applied, the DLC Chair will contact you to reconfirm your willingness to be nominated and your commitment to fulfilling the duties for the respective position. If you say yes, your name will be inserted in the report of the DLC. If your name was not voted by the Committee to be nominated we will personally let you know by e-mail. In case you have any questions on why you have not been nominated we will be available to reply within our knowledge and possibilities.

For Elected Positions you will run as a nominated candidate during the election that will take place on May 16th, during the District Council. The election voting results are considered final and all elected roles will initiate their activities on July 1st, 2020. For Elected Positions if you have not been nominated you can still choose to run from the floor.

For Appointed positions you will have to wait for the Elected District Director to ratify or not the nomination for the role that will start on July 1st, 2020.

Area Director Positions

NEW FROM THIS YEAR

  1. Fill our DISTRICT 109 OFFICER CANDIDATE FORM.
  2. Download the following documents – Candidate ApplicationDistrict Leader Nomination FormDistrict Leader Agreement and Release StatementDistrict Leader Biographical Information and.
  3. Check your “Requirements for office” mentioned in the Candidate Application Form
  4. Complete Candidate Application
  5. Complete District Leader Nomination Form (You may ask other people to submit this form on your behalf or you can do it yourself)
  6. Read and sign the District Leader Agreement and Release Form
  7. Complete District Leader Biographical Information
  8. Prepare a headshot photo with good quality
  9. Once completed, scan all the documents and send them with the photo to the current Area Director of your Area with copy to the following e-mail address chair.dlc@district109.org
  10. You will receive a reply from the Area Director confirming the good reception of your application. In case some document or data is missing you will be given notice and a deadline for you to present it. If you miss that deadline your application will be removed and in case you wish to maintain it you will have to send all the documents again.
  11. During January, you may be contacted to schedule an interview with the Area Director and with members of the Area Council. If held this interview will have a duration of approximately one hour.
  12. By the end of February the Area Council (composed of the current Area Director and all Presidents, VPE and VPM of the clubs in the Area) will vote to decide who to recommend for the role of Area Director for next year. The recommendation will be sent by the current Area Director by February 28th to the DLC at the following e-mail address chair.dlc@district109.org together with the full set of documents received with the application.
  13. Should the Area Council not submit any recommendation by February 28th the DLC will seek and interview candidates for the position of Area Director for that Area. In this case the interview and selection process will happen during March following the same format of the selection for Elected and Appointed Positions.
  14. For new Areas that should result from the realignment the DLC will directly seek candidates following the same format of the selection for Elected and Appointed Positions. If you would like to submit a nomination for yourself or for someone else for a new area please do so by the same deadline as all other nominations.
  15. After beginning of April you will be notified of the result of the process. If your name was voted by the Area Council to that position (or selected by the DLC in case the Area Council did not choose any candidate or for new areas) you will be included in the DLC report, and you will be recommended for that position to the incoming District Director. Remember that for Area Director Positions it’s on the incoming District Director discretion to ratify or not the nominations from the Area Council/DLC. 

Running from the Floor

NEW FROM THIS YEAR

Running from the floor is only possible for Elected Positions. Note that starting from this year you can only run from the floor (meaning running even though the DLC did not nominate you) for Elected Positions if you have been previously through the selection process of the DLC. This means that no candidate can run from the floor if they have not previously submitted their application, their qualifications have been checked and have been interviewed by the DLC. If you plan to run make sure you submit your application in due time.

Election Process

  1. On April 16th the District Leadership Committee Report will be sent out to all District Council members (District Officers, Club Presidents and Club Vice Presidents Education of all clubs in District 109) and posted on the District website, as well as on Easy Speak.
  2. Before the publishing of the District Leadership Report you will be informed by the District Leadership Committee Chair if you were recommended or not for an appointed or elected position.
  3. The Candidates’ names for each Elected Position will be announced with a photo and the biography they sent to the DLC.
  4. The election will take place at the Crete District conference, on the 16th of May during the District Council Meeting. The members allowed to vote are the current District Officers and the Presidents and VPE of each club in our District (or their fellow club members holding their proxy).
  5. There will be a minimum of one (1) candidate each for the offices of District Director and Program Quality Director; two (2) or more candidates for the office of Club Growth Director; and a minimum of one (1) candidate for all other elective District offices.
  6. The election process will follow Protocol 9.0: District Campaigns and Elections

Campaign Process

According to Protocol 9.0. District Campaign and Elections, Point 6. A. states “A campaign communication is any message, in any form (such as phone calls, postal mail, email, and facsimile) unsolicited by the recipient that promotes or publicizes a candidate.” All communications and actions must comply with Policy and Protocol 3.0: Ethics and Conduct.

If you are a candidate for an elected position you will be allowed to send two communications during the Campaign period only to members of the District Council. These communications will be sent on your behalf by the District Administration Manager who you have to contact previously to schedule when to send the communications. The timeframe for your communications are:

  1. The first communication may be sent between January 1 and March 15.
  2. The second communication may be sent between the announcement of the DLC results and the District Council’s annual meeting.

Please read all the details for the Campaign Process on Protocol 9.0: District Campaigns and Elections and the Candidate Campaign Guidelines.

Note: If after reading all the information contained in this document you still have any questions, please address them to chair.dlc@district109.org

District 109 Leadership Committee

DLC Chair: Francesco FEDELE, IPDD
Division A:
 Patricia MANSENCAL
Division B: 
Barbara KONDILIS
Division C: 
Laurie PHELAN
Division D: Atena HENSCH
Division E: 
Pia STEVENAZZO
Division F: Alexander PEARL

If you want to contact the DLC please write to chair.dlc@district109.org